Tuesday, 16 April 2019

Culminate Consulting is in need of Executive Assistant to the Chief Operating Officer (ED OPS)

Culminate Consulting is a professional service firm into the business of Recruitment, Training, Outsourcing and ISO 9001: 2015 QMS, HSE, OSHA Implementation. We have worked extensively across diverse sectors of the economy ranging from Telecommunication, Banking &Finance, Information Technology and Oil & Gas.
Executive Assistant to the Chief Operating Officer (ED OPS)
Job Description
Essential responsibilities and duties include but are not limited to:
  • Maintain an accurate and detailed calendar for the ED Ops, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
  • Track the COO tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
  • Organize internal and external meeting for the COO, including logistical and substantive preparation
  • Record and disseminate notes from team meetings as well as management meetings
  • Monitor, respond to, and distribute incoming and outgoing correspondence and communications for the COO’s office
  • Manage all travel scheduling and arrangements
  • Track and reconcile monthly expenses and complete and submit expense reports in a timely manner
  • Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality
  • Provide special project leadership and support as needed.
  • Conduct preliminary research on a variety of topics; draft materials as needed
  • Perform any other relevant duties as assigned
Requirements
  • Bachelor's degree in a related field plus three or more years of professional work history;
  • One or more years of experience in providing high-level administrative support to executives.
  • Detail oriented, organized with proven ability to successfully multi-task
  • Positive, tenacious attitude
  • Strong verbal and written English communication skills
  • Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally
  • Ability to work in a fast-paced and sometime unpredictable environment; works well under pressure and tight deadlines
  • Ability to consistently apply good judgment and make good decisions.
  • Ability to maintain confidentiality and discretion at all times
  • Proven analytical and problem solving abilities
  • Organized with a proven ability to juggle multiple projects at once
  • Experience managing event logistics
  • Experience with domestic and international business travel arrangements, coordinating meetings and tracking credit card and other expenses
  • Proficient in MS Office (especially Word, Excel, and PowerPoint)
Other Attributes:
  • You must be a self-starter and solution focused,
  • Take initiative to learn and ability to work independently.
  • Highly organized, detail oriented and self-motivated
  • Collaborative mindset and strong interpersonal skills
  • Remains positive in high pressure and stressful situations
  • Demonstrates critical thinking, communication, and relationship-building skills
  • Action oriented and results focused
  • Flexible and resourceful approach
  • Independent problem solver
Method of Application

Applicants should send their CV and Cover Letter to: [email protected] with the job applied for as the subject of the email

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